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How to Create Custom Name Badge Inserts with a Mail Merge in Microsoft Word 2010 Many people know that you can use the Mail Merge feature in Microsoft Word 2010 to easily create mailing labels, but did you know you can use it to quickly create custom name badge inserts? Here, you will learn the steps to create custom name badges with the Mail Merge feature. There are five basic steps to creating the custom badges: • This is the file that contains all names for people that will have a printed badge. Download Translator For Android. Many find it easiest to create this file using Microsoft Excel or Access. • In this step, you will begin the process of creating your Mail Merge.

• Your names list is the data source from which MS Word will be pulled directly from MS Excel, MS Access or other data file during the Mail Merge. • It is important to set up a good layout for your name badges. Java Rxtx Usb Serial Cable Driver. Once you get one badge layout created, it is easy to carry that style over to all other badges and complete the Merge. • You will be able to preview each insert before you print the entire set.

Below are more detailed instructions for completing each of the basic steps outlined above. Set Up the Name Badge List The way to make the Mail Merge process as easy as possible is to first begin with a good set of data. For many people, this is a list of names created in MS Excel or MS Access. Make sure that all information that will be included on the name badges is in the spreadsheet. You can make some changes during the Merge, but you will not be able to open your data source separately during the merge.

The merge process is easier if your data source is ready before you connect to it. Give all data fields the proper column headings at the top. This will make it easier during the merge process because of the way MS Word reads your data file. Remember to separate each individual data field into separate columns. For instance, if you are going to have an attendees’ first and last name appear on different lines on the badge, make sure the first and last name are in separate columns in your spreadsheet. This will make the merge process easier. Once you have the data spreadsheet set and finalized, Save it to your computer or system network.